Administrative Assistant

Administrative Assistant
Salary: €25,000 to €30,000

About Our Client
Our Client is a distinguished group of companies recognised for its expertise in the outsourcing and service sectors. They provide a broad range of services, including personnel outsourcing for industries such as hospitality, healthcare, manufacturing, and security, as well as specialised cleaning services for aircraft and healthcare facilities. Their operations are driven by core values of dedication, reliability, and professionalism.

Role Overview
The Administrative Assistant will support the Officer within the CEO’s Office, ensuring smooth day-to-day operations and efficient administrative processes. This role is key to maintaining organisational effectiveness and facilitating communication both internally and externally.

Key Responsibilities

• Administrative Support: Deliver comprehensive administrative and clerical assistance to the Officer within the CEO’s Office, managing daily office operations.
• Meeting Coordination: Prepare and organise meeting agendas, materials, and documentation, and record and distribute minutes and action items as required.
• Communication Management: Handle incoming and outgoing correspondence, emails, and telephone communications promptly and professionally.
• Document Management: Maintain accurate and organised filing systems for documents, reports, and records, both electronically and in hard copy.
• Travel and Logistics: Coordinate travel, accommodation, and other logistical arrangements for the CEO’s official engagements.
• Stakeholder Liaison: Act as a point of contact with internal departments and external stakeholders to facilitate smooth information flow.

Qualifications, Skills, and Attributes

• Education: Recognised Diploma at MQF Level 5 in Business Administration or relevant field, with higher qualifications accepted if subject requirements are met.
• Experience: Preferably three years of relevant administrative experience.
• Language Skills: Excellent command of English is required; ability to communicate in Maltese is an asset.
• Communication Skills: Strong written and verbal communication abilities, including professional correspondence.
• Interpersonal Skills: Ability to interact effectively with colleagues, senior management, and external stakeholders.
• Technical Skills: Proficiency in Microsoft Office tools and familiarity with relevant analytical or statistical software.
• Organisation: Excellent organisational skills with strong attention to detail.
• Self-Motivated: Demonstrates initiative, reliability, and the ability to work independently.
• Problem-Solving: Strong analytical and problem-solving capabilities.

What's on Offer

• Compensation: Competitive base salary with performance-based bonus incentives.
• Working Hours: Full-time, indefinite employment contract.
• Other Benefits: Communication allowance, expense allowance, and resource and training allowance.
• Career Development: Opportunities for professional growth and advancement within a dynamic and expanding company.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid & constructive feedback to enhance your CV.
• Interview Planning: Get personalised prep sessions prior to your interviews.
• Cultural Fit Assessment: Understand the company culture to ensure it's the right environment for you.
• Long Term: Gain insights into the role and company for a long-term, stable career move.
• Exclusive Opportunities: Access a broader range of job opportunities.
• Personalised Candidate Profile: Stand out with a detailed profile highlighting your strengths and skills.
• Ongoing Support and Guidance: Benefit from continuous support throughout your job search process.
• Networking Opportunities: Leverage our extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time and effort with our efficient and effective recruitment strategies.
• Tailored Job Matching: Find the perfect fit with customised job matching based on your skills and career goals.
• Feedback Loop: Stay informed and engaged with regular updates and feedback on your application status.

Heroix - Rise to New Heights

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