Recruitment Coordinator

Key Responsibilities

• Candidate Assessment: Engage with individuals visiting the office, arrange remote meetings and carry out preliminary interviews to assess their suitability for available positions.
• Application Administration: Prepare employment offers, obtain the required supporting documentation and explain each stage of the medical, administrative and fee-related process to applicants.
• Work Permit Processing: Compile and lodge employment permit submissions, working closely with the Accounts team to ensure that the applicable charges are settled correctly and on time.
• Progress Monitoring: Follow the status of pending cases, maintain complete and current recruitment files, and keep candidates and relevant colleagues informed of important developments.
• Onboarding Support: Receive employees upon arrival, deliver introductory sessions and help them settle into the Business and understand its procedures.
• Recruitment Planning: Work with the Operations function to identify staffing priorities and provide timely support in response to changing workforce requirements.
• Candidate Sourcing: Examine incoming CVs, identify individuals whose profiles match current needs and recommend appropriate candidates for further consideration.
• International Recruitment: Participate in occasional overseas talent-sourcing assignments and support the Company’s recruitment activities outside Malta when required.

Qualifications, Skills and Attributes

• Education: Candidates will be considered primarily on the strength of their relevant experience, capabilities and overall suitability for the position.
• Experience: Previous exposure to recruitment, HR support, employee administration or another role involving regular interaction with people is required.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Able to explain procedures clearly, conduct professional interviews and provide candidates with timely and accurate information.
• Interpersonal Skills: Personable, respectful and capable of building positive relationships with applicants, colleagues and internal departments.
• Technical Skills: Comfortable working with Microsoft Office applications, spreadsheets and modern AI-based tools to improve accuracy and productivity.
• Organisation: Capable of coordinating numerous active cases simultaneously while keeping documents, deadlines and follow-ups under control.
• Confidentiality: Demonstrates sound judgement and handles personal records and sensitive candidate information with care.
• Self-Motivated: Takes ownership of assigned tasks, follows matters through to completion and responds positively to changing priorities.
• Problem-Solving: Able to recognise missing information or delays, address routine issues independently and escalate more complex matters appropriately.
• Travel Availability: Willing and able to travel abroad from time to time in support of the Company’s international hiring activities.

What’s on Offer

• Compensation: A competitive remuneration package, with some flexibility for a highly experienced candidate who is an excellent match for the position.
• Working Hours: Standard office hours from Monday to Friday.
• Practical Exposure: Broad involvement across recruitment administration, candidate assessment, employment permit procedures and employee onboarding.
• Professional Development: The opportunity to strengthen interviewing, applicant coordination and work permit processing capabilities.
• International Experience: Occasional travel to assist with overseas recruitment activities.
• Team Environment: A supportive workplace where the successful candidate’s contribution will have a direct and positive effect on applicants joining the Business.
• Career Development: Opportunities for professional growth and advancement within a dynamic and expanding company.