Arkadia
Arkadia Marketing Ltd is a leading fashion, home, and food retailer owned by the Mizzi Organisation. The company was established in 1996 to develop Arkadia Commercial Centre in Victoria, Gozo. Throughout the year the company has evolved into a major retailer with a presence in several main shopping destinations.
Arkadia Commercial Centre opened its doors to the general public in December 1998 and today has established itself as one of Malta’s main shopping destination. The retail development is home to several renowned international brands such as The Body Shop™, Epic, Tommy Hilfiger, Orsay, Missguided, Swarovski, Pimkie, Piazza Italia, Parfois, Tom Tailor, Springfield, as well as a McDonalds™ outlet amongst others.
Arkadia Foodstore is the food retail division of the company with outlets at Arkadia Commercial Centre, Portomaso – St. Julian’s, Suq Tal-Belt – Valletta and Swatar. The Arkadia Foodstore model is all about quality and choice with attractive fresh produce and artisanal products served through delicatessen, butcher, fruit & vegetables, and fishmonger counters.
Arkadia is also a main player in the fashion retailing business as the company represents a number of renown fashion brands in Malta. These include Parfois, Orsay, Pimkie and Piazza Italia. The company has an ample portfolio of retail properties in most of Malta’s main shopping destination.
Arkadia also operates concepts stores situated within Arkadia Commercial Centre. These include Circle-A which is a stationer and newsagent, Pearl Health & Beauty which offers a wide selection of fragrances, beauty products and personal care, and Boulevard which hosts a wide range of shoes and accessories.
HR Administrator
We are looking for a full-time or reduced-hours HR Administrator to join our HR team at our office in Ta’ Xbiex. The selected candidate will be responsible for the day-to-day administrative duties of the HR Department.
Main tasks and responsibilities
- Responsible for the administration of the recruitment process.
- Ensuring all recruitment packs are filled and relative documentation submitted.
- Liaise with Government agencies such as Jobsplus, Identita and Inland Revenue, for the submission of forms and other schemes.
- Chasing employees and collecting documentation
- Assist in the documentation of work permits.
- Assist in the documentation of training including IIS.
- Setting interviews and sending calendar invites.
- Assisting with the Time and Attendance module.
- Create and maintain employee personal files.
- Assisting with employee and HOD regarding queries, issues, policies and procedures.
- Coordinates and assists with the planning of staff parties and activities.
- Works closely with all the departments to ensure a positive work environment.
- Maintains department office area in an organized and professional manner and replenish office supplies and equipment as needed.
- Monitor day-to-day sick and liaise with both company doctors and head of department.
- Ensure that all sick certificates are inputted and filed accordingly.
- Implements and maintains the departmental filing system.
- Receive and document reports of workplace injuries, ensuring all necessary details are recorded.
- Responsible for handling and processing invoices and raising Purchase Orders as required.
- Submitting data for Mizzi Organisation Discount Card issuance and renewals.
- Supports the HR team as required and other duties as assigned from time to time.
Educational and skill requirements
- Previous experience in an HR or administrative role will be considered an asset.
- Good knowledge of Microsoft Office, particularly Word, Excel, and Outlook.
- Strong organisational and administrative skills with good attention to detail.
- Good written and verbal communication skills in English and Maltese.
- Ability to handle confidential and sensitive information with discretion.
- Ability to prioritise tasks and work efficiently within deadlines.
- Good interpersonal skills and the ability to communicate professionally with employees and management.
- Ability to work both independently and as part of a team.
- Familiarity with HR documentation, and work permit processes will be considered an asset.
Job benefits
- Health Insurance
- Discount Card
- New Employee Referral Programme
- Training & Development
- Career Growth
- Work Life Balance
- Equal & Diverse Environment
Advertisement published2. September 2026
Application deadline30. September 2026
Language skills
English
MalteseLocation
Ta' Xbiex Malta
Type of work
Skills
Human resourcesHuman relationsMicrosoft CRMMicrosoft ExcelMicrosoft OutlookMicrosoft WordPhone communicationEmail communicationTeam workEmployee schedulingMeticulousness
Work environment
Professions
Job Tags
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