Personal Assistant to the CEO

Personal Assistant to the CEO
Salary: €30,000 to €38,000

About Our Client
Our Client is a well-established and highly respected group of companies operating successfully in Malta across several sectors. The organisation has built a strong reputation for professionalism, quality, and long-term business relationships.

Role Overview
The Personal Assistant will provide dedicated support to the CEO, ensuring the smooth coordination of daily operations and executive priorities across the organisation. This role requires a proactive and adaptable professional capable of managing multiple responsibilities with discretion, efficiency, and a solutions-focused approach. The successful candidate will serve as a pivotal liaison, helping the CEO maintain organisation and focus while safeguarding confidential information.

Key Responsibilities

• Executive Support: Manage the CEO’s calendar, scheduling, and appointments, ensuring meetings are coordinated and documents prepared. Screen calls, emails, and enquiries, responding as appropriate, and act as a primary contact between the CEO and internal or external stakeholders.
• Organisation & Administration: Draft correspondence, reports, and presentations, and maintain structured electronic and physical filing systems. Handle sensitive information with the utmost confidentiality and assist with general administrative duties as needed.
• Planning & Coordination: Organise travel, accommodation, and itineraries. Prepare the CEO for meetings and events, follow up on action points, and ensure commitments are tracked effectively.
• Proactive Support: Anticipate requirements and resolve issues promptly. Conduct research, support projects or special assignments, and identify opportunities to enhance efficiency and organisation.

Qualifications, Skills, and Attributes

• Education: Minimum A-Level standard of education.
• Experience: At least 2 years’ experience in a Personal Assistant, Executive Assistant, or administrative role. Experience supporting senior management is advantageous.
• Language Skills: Excellent command of English and Maltese, with strong verbal and written communication abilities in both languages.
• Communication Skills: Clear and professional communication with internal and external stakeholders.
• Interpersonal Skills: Confident and discreet, able to build positive relationships across all levels of the organisation.
• Technical Skills: Competent in office software and digital tools, with strong organisational and administrative capabilities.
• Organisation: Meticulous with strong attention to detail, able to manage multiple tasks effectively.
• Self-Motivated: Proactive and capable of working independently with minimal supervision.
• Problem-Solving: Able to respond quickly to challenges, prioritise tasks, and implement solutions efficiently.

What's on Offer

• Compensation: Competitive salary package.
• Working Hours: Standard business hours.
• Other Benefits: Opportunity to work closely with senior leadership, stable and professional working environment, long-term career development within a reputable organisation.
• Career Development: Opportunities for growth and advancement within a dynamic and expanding company.

What Heroix Offers

• Confidentiality and Discretion: Your job search will be handled with the utmost confidentiality and professionalism.
• CV Review: Receive candid and constructive feedback to enhance your CV.
• Interview Planning: Personalised preparation sessions prior to interviews.
• Cultural Fit Assessment: Understand the company environment to ensure a strong alignment with your career goals.
• Long Term: Gain insights into the role and company for a stable and sustainable career move.
• Exclusive Opportunities: Access a wider range of job opportunities.
• Personalised Candidate Profile: Highlight your strengths and skills with a detailed profile.
• Ongoing Support and Guidance: Continuous assistance throughout your job search process.
• Networking Opportunities: Leverage an extensive network of industry contacts for exclusive positions.
• Time Efficiency: Save time with efficient and targeted recruitment strategies.
• Tailored Job Matching: Find roles that align with your skills and career ambitions.
• Feedback Loop: Receive regular updates and constructive feedback on your application status.

Heroix - Rise to New Heights

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