Accounts Payable Team Lead

Key Responsibilities

• Team Leadership: Lead, motivate and develop the Accounts Payable team by assigning responsibilities, monitoring workloads, providing coaching, and encouraging high standards of performance and professional development.
• Accounts Payable Operations: Oversee the complete supplier invoice process, ensuring invoices, employee expenses and payment requests are verified, correctly allocated, approved, and recorded within established deadlines.
• Payment Management: Coordinate the preparation, review and approval of supplier payment runs, ensuring all transactions comply with authorised budgets, internal procedures and supporting documentation requirements before release.
• Supplier Relationships: Build and maintain positive relationships with suppliers by responding promptly to enquiries, resolving payment issues, reconciling balances, and managing outstanding account matters effectively.
• Key Vendor Oversight: Take direct responsibility for major supplier accounts by reviewing reconciliations, monitoring outstanding items, and ensuring any complex issues are escalated and resolved without unnecessary delay.
• Financial Controls: Ensure Accounts Payable records remain complete, accurate and audit-ready while maintaining documentation in line with company policies and regulatory requirements.
• Compliance: Promote adherence to accounting standards, Maltese tax regulations, internal financial policies, and established control procedures, reporting any risks or irregularities to senior management.
• Process Enhancement: Identify opportunities to streamline workflows, strengthen internal controls, improve operational efficiency, and support the ongoing development of Accounts Payable procedures.
• Reporting: Produce meaningful reports relating to supplier balances, payment schedules, cash flow requirements, aged creditors, and expenditure trends to assist management with financial planning.
• Issue Resolution: Investigate discrepancies, duplicate invoices, reconciliation differences and payment queries, implementing practical solutions and recommending improvements where recurring issues arise.
• Training and Development: Support the onboarding and continuous development of team members by delivering guidance on systems, procedures, financial controls and best practices.
• Systems Implementation: Play a leading role in embedding the Company's new Accounts Payable platform by coordinating user adoption, supporting training initiatives, and ensuring a smooth transition into daily operations.
• Cross-Functional Collaboration: Work closely with colleagues across Finance, Treasury, Procurement and operational departments while maintaining strict confidentiality and supporting wider business objectives.

Qualifications, Skills, and Attributes

• Education: A qualification in Accounting, Finance, or a related discipline would be considered an asset.
• Experience: Previous experience leading an Accounts Payable function or supervising a finance team within a structured business environment. Experience managing high transaction volumes would be advantageous.
• Language Skills: Excellent command of English is required to succeed in this role. The ability to communicate in Maltese would be an asset.
• Communication Skills: Able to communicate clearly with suppliers, colleagues and management while handling sensitive financial matters professionally.
• Interpersonal Skills: A collaborative leader who builds positive working relationships, supports team development, and fosters a culture of accountability.
• Technical Skills: Strong understanding of Accounts Payable processes, accounting principles, ERP systems, Microsoft Excel, and financial reporting tools. Experience working with electronic payment platforms would be beneficial.
• Organisation: Highly organised with excellent attention to detail, capable of managing multiple priorities while consistently meeting deadlines.
• Self-Motivated: Demonstrates initiative, takes ownership of responsibilities, and remains focused on delivering high-quality work with minimal supervision.
• Problem-Solving: Strong analytical skills with the ability to identify financial discrepancies, investigate root causes, and implement effective corrective actions.

What's on Offer

• Compensation: A competitive salary package aligned with experience and responsibilities.
• Working Hours: Regular full-time working hours.
• Other Benefits: Opportunity to join one of Malta's leading retail operators within a professional and collaborative working environment. Gain valuable exposure to a large and well-established organisation that values continuous improvement, operational excellence, and the ongoing development of its people.
• Career Development: Excellent opportunities to broaden your leadership experience, contribute to process transformation initiatives, and progress your career within a respected and expanding business.