Purchasing Administrator

With immediate effect, we are looking for a Purchasing Administrator to be based at our offices in Limassol, Cyprus.

Main Duties and Responsibilities:

• Responsible for invoice/purchase order reconciliation
• Responsible for scanning, electronic data recording and emailing
• Collects and validates enquiries or requisitions for services and/or spare parts received from clients to the office daily and obtains any additional information necessary in a timely and reliable manner
• Issues requests for quotations to subcontractors (with or without fleet agreements)
• Processes all quotations using the procurement information system and prepares a procurement case overview, thus, enabling the Manager to select the most compliant
• Collects competitive amount of offers, renegotiates the offers, supports the Manager in the selection process and, sends purchase orders to the selected supplier(s)
• Co-ordinates all ordered deliveries of services, and ships’ spares, to ensure on-time dispatch to the correct destination in the most cost-efficient and effective manner
• Informs clients and suppliers of delivery details and any additional arrangements
• Coordinates and follows up on all logistics and tax matters relevant to supplies and is a sound counterpart to logistic partners, e.g., shippers and forwarding agents
• Resolves any discrepancies advised by the client or Manager with the supplier. For example, in case the ordered services and/or spare parts are rejected, arrangements are made for prompt landing and return for replacement/refund
• Maintains and monitors the filing system and database for each procurement case as per company standards
• Validates and processes invoices against respective orders and forwards them to the Outsourcing Competency for payment
• Maintains supplier performance records
• Other duties as assigned, e.g., invitation and preparation of tenders/fleet scope, project tenders for retrofits, handling of guarantee claims, and suppliers
  
  

Job Requirements:

• University degree in Maritime studies or other equivalent studies
• Min. 2 years of relevant experience and seagoing experience is preferred
• Excellent command of the English language
• Computer proficiency in word processing, spreadsheets, communication (e.g. Microsoft Word, Excel, Outlook)
• AOH work may be involved for urgent cases and weekend rotation
  
  

Benefits:

• 13th salary & Birthday bonus
• Provident fund
• Employee discount card scheme
• Attractive remuneration package
• Flexible working hours
• Hybrid working model
• Corporate events
  
  

All CVs will be handled with the utmost confidentiality.