Parts & Logistics Executive

Inventory & Stores Control

• Organise, maintain, and control the spare parts stores and inventory.
• Ensure all parts are properly stored, labelled, and arranged in a systematic manner.
• Monitor stock levels and report shortages, slow-moving stock, or required replenishments to the Assistant Engineering Manager.
• Record all stock movements accurately in the company’s inventory system.
• Issue parts to technicians or authorised personnel in line with company procedures.
• Support periodic and annual stock takes for audit and control purposes.
• Maintain accurate records of parts received, issued, returned, or transferred.

Procurement & Supplier Coordination

• Prepare spare parts requests, enquiries, and quotations as instructed.
• Assist with the preparation and processing of purchase orders, subject to the required approvals.
• Liaise with suppliers to follow up on order status, delivery dates, and documentation.
• Receive incoming parts and physically verify them against supplier documentation and purchase orders.
• Coordinate with the relevant internal personnel to ensure all received parts are correctly recorded in the company system.
• Report any discrepancies, damaged items, incorrect deliveries, or delays to the Assistant Engineering Manager.

Warranty & Documentation Support

• Prepare and maintain parts usage records required for warranty claims.
• Provide the required documentation to the Warranty Administrator.
• Assist with the collection, identification, and documentation of failed or replaced parts.
• Support the preparation and processing of warranty-related documentation.
• Ensure that warranty parts are properly stored and traceable until further instruction is received.

Returns & Traceability

• Package failed, defective, or incorrect parts for return to suppliers where required.
• Coordinate return shipments in line with supplier instructions.
• Maintain proper records of returned parts, shipment references, and supporting documents.
• Ensure full traceability of parts movements, returns, warranty items, and supplier investigations.

Logistics & Freight Coordination

• Coordinate logistics related to the import and export of spare parts, tools, and equipment.
• Obtain quotations for freight, courier, and shipping services as required.
• Coordinate shipment arrangements, delivery tracking, and related documentation.
• Assist with shipment insurance where required.
• Ensure that shipping, customs, and delivery documentation is properly maintained.
• Liaise with freight forwarders, couriers, suppliers, and internal departments to support timely delivery of parts and equipment.

Key Competencies

• Strong organisational and stores control skills.
• Good attention to detail and accurate record keeping.
• Good communication and coordination skills.
• Ability to follow procedures and maintain proper documentation.
• Practical understanding of spare parts, logistics, and supplier follow-up.
• Ability to work effectively with workshop, engineering, finance, and supplier teams.
• Reliable, hands-on, and able to work in a busy operational environment.

Qualifications & Experience

• Experience in spare parts, stores, logistics, warehouse operations, or procurement support, preferably within a marine, mechanical, automotive, engineering, or industrial environment.
• Familiarity with inventory or stock management systems.
• Basic knowledge of import, export, freight, or customs procedures will be considered an asset.
• Proficiency in Microsoft Office applications.
• Good written and verbal communication skills in English.
• Technical or mechanical parts knowledge will be considered an advantage.