
Elena Salon
Elena Salon is a premium boutique hair and beauty salon in the heart of Sliema Malta, that follows the highest industry standards brought from London & New York City.
Office Administrator
We are looking for a detail-oriented and organized Office Administrator to support the smooth operation of our beauty salon. This role is focused on back-office administration, helping manage records, documentation, inventory, and operational processes, so that our team can focus on delivering exceptional client experiences.
As our Office Administrator, you will be responsible for maintaining accurate client and financial records, coordinating with suppliers, supporting staff administration, and ensuring all administrative processes run efficiently and professionally. This is a key role in keeping the salon organized, compliant, and functioning at its best.
Main tasks and responsibilities
- Maintain and update client records, treatment histories, and internal databases
- Prepare, process, and organize invoices, receipts, and other financial documents
- Monitor inventory levels and coordinate orders of salon products and office supplies
- Liaise with suppliers and service providers to ensure timely deliveries and smooth operations
- Support staff administration, including schedules, attendance records, and internal communications
- Assist management with internal reporting, business documentation, and operational planning
- Ensure administrative processes comply with company policies and data protection regulations
- Organize and maintain office and storage areas to ensure efficiency and accessibility
Educational and skill requirements
- Secondary school education or higher; admin/business background preferred
- Experience in administration
- Proficient in Microsoft Word, Excel, and email
- Strong organizational skills and attention to detail
- English level: B2/Upper-Intermediate or higher
- Ability to work independently and maintain confidentiality
Advertisement published24. March 2026
Application deadline24. April 2026
Language skills
EnglishType of work
Professions
Job Tags
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