HR Executive

1. Recruitment and Selection

• Assist in preparing job descriptions and job advertisements.
• Screen applications and shortlist suitable candidates.
• Coordinate and schedule interviews with hiring managers.
• Participate in initial interviews where required.
• Prepare employment contracts and job offers.

2. Employee Onboarding

• Coordinate employee onboarding and induction programs.
• Ensure completion of employment documentation and contracts.
• Maintain and update employee records and personnel files.
• Provide new employees with information on company policies and procedures

3. Work Permit Administration

• Manage applications and renewals of work permits for foreign employees.
• Liaise with Identità Malta for Single Permit and residency processes.
• Monitor expiry dates and ensure timely renewals of permits and documentation.
• Maintain accurate records of employees’ legal status to work in Malta

4. HR Administration

• Maintain and update HR databases and employee records.
• Prepare HR documentation including:
• Confirmation letters
• Warning letters
• Contract amendments
• Termination documentation.
• Ensure confidential handling of employee information.

5. HR Systems and Payroll Support

• Maintain employee data using Shierburn Indigo HRM.
• Assist in payroll preparation by collecting attendance, overtime, and leave data.
• Generate HR reports including headcount, attendance, and leave reports.

6. Employee Relations

• Address employee queries regarding HR policies, leave, and benefits.
• Support management with disciplinary and grievance procedures.
• Promote a positive workplace culture and employee engagement.

7. Compliance and HR Policies

• Ensure HR practices comply with local employment legislation and company policies.
• Support the implementation and communication of HR policies and procedures.
• Assist with HR audits and compliance checks.

Other duties delegated from time to time.

Experience

• 1 year experience in Human Resources or HR administration.
• Experience handling work permits and foreign employee documentation.
• Experience working with HR systems such as Shireburn Indigo or similar HRIS systems is preferred.

Key Skills

• Strong communication and interpersonal skills
• Organizational and administrative skills
• Knowledge of employment legislation
• Attention to detail and confidentiality
• Proficiency in HR software and Microsoft Office