P.Cutajar & Co. Ltd

P. Cutajar & Co. Limited is a leading importer and distributor of high-quality brands including Ferrero, Lavazza, Bacardi, Dewar’s and Martini. It also operates Retail Stores under the Solaris, Coccinelle and Haagen Dazs brands. We feel proud to have been at the forefront of the markets in which we operate for over 150 years

About

Shipping Coordinator

P. Cutajar & Co. Limited is a prestigious importer and distributor of renowned global brands, including Ferrero, Lavazza, Bacardi, Bombay Sapphire and Martini. Additionally, we operate retail stores under Solaris, Coccinelle, and Häagen-Dazs. With over 150 years of market leadership, we take pride in our reputation for excellence and innovation.

We are currently seeking to recruit a Full-Time Shipping Coordinator to join our team. This role reports directly to the Operations Manager (Warehouse).

Main tasks and responsibilities

Assisting in resolving shipping related issues efficiently;
Maintaining accurate records of incoming and outgoing shipments;
Tracking shipments and communicating status updates with clients and internal teams;
Verifying shipment details and ensuring documentation is complete and correct;
Organising the shipment of orders by evaluating different transport or shipping alternatives in terms of cost, time, reliability, and shipping documents;
Dealing with Shipping Agents and local Transportation Companies to obtain the best rates;
Coordinating customs clearance relevant documentation process and forwarding of merchandise best shipping deals;
Registering products on the NSO website – by registering the products using the correct HS codes;
Liaising with the Warehouse team with regards to incoming consignments and the coordination of shipments from port to warehouse;
Inspecting the condition of pallets / goods upon arrival at the Warehouse / Bonds in Hal Far;
Supporting the Costings Clerk (within the same department) and serving as a backup when required;
Calculating Freight, Insurance and Transportation costs – to be assigned and registered on the required systems;
Attending to excise payments to Customs freight office in Luqa and Malta Freeport to ensure release of goods;
Updating current internal reports with all the required data;
Keeping in communication as necessary (including after normal working hours, during weekends and public holidays);
Any other administrative duties as required.