Personal Assistant to Chief Executive Officer

• Attractive salary & Benefits package
• Location: Sliema, Malta

We’re looking for an experienced Personal Assistant to support the CEO of one of Malta’s leading private healthcare organisations. This is a full-time role that calls for a high level of organisation, discretion, and communication.

Key Responsibilities:

• Manage the CEO’s daily calendar, communications, and administrative needs
• Schedule and coordinate meetings, conference calls, and travel logistics
• Draft business correspondence, reports, and presentations
• Liaise professionally with directors, shareholders, external stakeholders, and staff
• Maintain and update contracts, agreements, and other confidential records
• Support procurement and authorised purchases
• Assist in corporate events, gifting, and general coordination tasks
• Handle confidential documentation and uphold high standards of discretion
• Oversee the administrative duties and leave tracking of the Estate Facilitator

Requirements:

• Minimum 2 years of experience as Personal / Executive Assistant, or in senior administration
• Strong organisational and communication skills
• Fluent in English (Maltese is a plus)
• Excellent writing, formatting, and MS Office skills (Word, Excel, PowerPoint, Outlook)
• Calm under pressure, proactive, reliable, and highly discreet

Additional information:

• Benefits: complimentary daily lunch, private health insurance discount, staff & family rates on medical services and affiliated wellness products
• Office-based in a prime central location in Sliema