Office & HR Administrator

Key Responsibilities 

Office Administration 

• Oversee day-to-day office operations, including scheduling, correspondence;
• procurement of supplies, couriering of documents, and vendor management;
• Serve as a point of contact for employees and external partners, handling inquiries professionally;
• Manage calendars, schedule meetings, and coordinate logistics for internal and external events;
• Process invoices, timesheets, leave requests, and billing reports to support accurate record-keeping;
• Coordinate maintenance, housekeeping, and facility-related activities;
• Manage front-desk activities, visitor coordination, and correspondence;
• Ensure compliance with health, safety, and facility regulations.

Human Resources Administration 

• Undertake ad hoc tasks as required to support employee lifecycle activities, including onboarding and offboarding, and assist with updating job descriptions, policies, and staff handbooks;
• Maintain accurate and confidential personnel records;
• Act as liaison with the payroll administrator and support payroll-related queries;
• Prepare HR-related reports, statistics, and compliance documentation as required;
• Support employee engagement initiatives, training coordination, and performance management processes;
• Handle employee queries regarding entitlements, leave, and HR policies with professionalism and confidentiality.

Required Skills & Competencies 

• Excellent communication and interpersonal skills; able to build strong relationships with stakeholders;
• Strong organizational skills with the ability to prioritize and manage multiple tasks;
• High level of confidentiality, tact, and diplomacy in handling sensitive information; 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Canva or similar tools is an asset; 
• Ability to work independently and collaboratively within a team;
• Strong problem-solving skills and attention to detail.

Qualifications & Experience 

• A recognized qualification in Business Administration, HR Management, or a related field;
• Previous experience in an administrative role, having exposure to HR responsibilities; 
• Fluency in both Maltese & English;
• Eligibility to work in Malta.

Why work at PKF? Check out some of our company benefits:

• Competitive salaries and job security.
• A chance to work in a friendly and supportive work environment
  Hybrid & Flexible working arrangements to suit different needs.
• Employee referral bonus ranging from €500 to €1000 (T&Cs apply).
• Professional Development: Access to in-house and external training programs, with all courses on PKF Academy and PKF Hub provided free of charge to employees.
• Regular team bonding activities
• Each employee receives a Cloudigo Premium Malta membership, providing members with access to a wider range of exclusive discounts and benefits in Malta.