Executive Assistant

Meliteh Recruiting is seeking a talented and well-organized individual to fill the role of Executive Assistant for our esteemed client in Malta.

This is an excellent opportunity to support the Founder directly, managing both professional and personal tasks with a high level of confidentiality and efficiency. If you are a proactive, detail-oriented, and adaptable professional, we encourage you to apply.

Role Requirements:

• Proven experience as an executive assistant or similar role
• Excellent organizational and time-management skills
• Strong communication skills in English, both written and verbal, knowledge of another European language is preferred
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in MS Office and other relevant software tools
• Must have a valid driver’s license
• Right to live and work in the EU
  
  

Main Duties:

• Provide comprehensive assistance to the Founder, including taking notes, dictating, and preparing/modifying documents such as reports, drafts, memos, and emails
• Manage personal matters for the Founder, including purchasing items online and/or in person based on urgency and availability
• Liaise with the housekeeper to ensure the home is cleaned properly and kept tidy, and coordinate with maintenance personnel and the landlord’s representative as needed
• Maintain medical documentation and dogs' vaccination records, including arranging and attending vet visits
• Prepare confidential work and specific projects as required by the Founder
• Work closely with colleagues to foster a highly communicative and coordinated team effort, ensuring efficiency and adherence to schedules
• Maintain responsibility for the quality of related assets throughout the project's development
• Manage calendars, coordinate schedules, make appointments, and arrange business travel
• Demonstrate an open mind and willingness to take on new tasks, including self-motivated exploration and learning of new tools
• Perform any other duties as required for the growth of the Employer, within the negotiated field of work
  
  

Benefits Package:

• Full-time contract
• Competitive salary
• Professional development
• A dynamic and supportive work environment
  
  

Application Process:

• Meliteh Recruiting screening
• Client screening
• Face-to-face interview
  
  

We welcome all applications, but please note we will only contact candidates shortlisted in the second round.