DC Aviation Malta

DC Aviation has been in Malta since 2008, its main focus being to provide a high quality service to the corporate aviation industry to-ing and fro-ing at Malta International Airport. One of the largest operators and management companies of business aircraft in Europe, its philosophy is, “What is not good for our own operation is not good for our customers”, says Stanley Bugeja Managing Director of DC Aviation in Malta. “Passion for Quality, is more than a catch phrase for us, it is our credo. It is this that motivates us when providing services at Malta International Airport. We are the only dedicated corporate aviation handling company which provides proper crew facilities at the airport’s departure terminal” continues Bugeja. DC Aviation has invested heavily in executive ramp transportation, employee training and facilities for crew and passengers at the departures terminal in Malta.

About

Cost Control Assistant

DC Aviation Ltd is seeking a detail-oriented and highly organized Cost Control Assistant to support the day-to-day cost control functions in a dynamic aviation environment. The role is primarily focused on ensuring the accuracy of invoices, cost reports, reconciliations and stakeholder support, with invoicing activities completed when required. The role is office based in Malta and requires strong attention to detail, excellent skills in Excel, well organised, and excellent grasp of the English language both verbal and written.

Main tasks and responsibilities

Verify suppliers’ invoices against approved contract rates, purchase orders, and operational data to ensure accurate billing and timely payment.
Prepare and issue sales invoices in accordance with contractual terms and agreed timelines.
Prepare reports, variance analysis, and ad hoc cost summaries
Monitor and chase outstanding supplier invoices and follow up to avoid service disruption or late payment penalties.
Prepare and submit weekly crew payment forms to the Finance Department.
Support cost control processes, month-end reporting schedules, and internal deadlines.
Maintain accurate invoice records, reconcile sage reports and respond to supplier queries.
Monitor monthly costs and expenses to ensure alignment with approved budgets, forecasts, and cost-saving targets.
Maintain organised electronic filing (shared cost control/finance inbox and digital archive) and support audit-ready documentation.
Support cost control processes management accounts processes and reporting schedules as requested by the finance team.
Carry out any other legitimate duties required for the smooth running of the company.