Boarding Coordinator

St. Edward’s College is seeking to employ an enthusiastic full-time Boarding Coordinator to join our team. The ideal candidate will be professional, well-presented, and capable of delivering exceptional support to prospective parents throughout the boarding enrolment process.

What we’re looking for:

• Strong interpersonal written and verbal skills, with the ability to engage effectively with diverse nationalities and cultures.
• Fluency in English and Maltese. Other languages are considered an asset.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Excellent time management skills
• Commitment to upholding ethical standards and confidentiality in handling sensitive applicant information.
• Proficiency in the Microsoft Office suite.
• Adherence to the mission and values of St Edward’s College.
• Willing to adapt to changing circumstances and priorities in a dynamic educational environment.

Education and Experience:

• A minimum MQF level 5 standard of education. Preference will be given to candidates who are in possession of an MQF level 6 qualification
• 2-3 years of experience in an educational or tourism setting, or working with youths.
  
  

What we offer:

• A dynamic and supportive working environment
• Opportunities for professional growth and development
• The chance to make a meaningful impact on the lives of both local and international families
• A competitive compensation package
• Training on school systems and procedures
  
  

How to apply: Full applications are to be sent by email to: careers@stedwards.edu.mt and should include: an updated CV; a detailed and formal transcript of studies for the qualifications referred to in the CV; two reference letters and a motivation letter in one PDF file.

At St. Edward’s College, we commit to personal and professional development, a child protection policy and a zero-tolerance approach to child abuse and harm.

Closing date: 31st March 2026

Job Description: Boarding Coordinator Position

General concept of the role:

• A Boarding Coordinator is responsible for overseeing the day-to-day operations of the boardingnfacility, ensuring the well-being and safety of boarders, and maintaining an environment conducive to their academic and personal growth.
• The Coordinator, in conjunction with the appropriate Head of Section/Headmaster, is required tonoversee the daily operation and development of the boarding section.
  In addition to this, the role entails regular communication with different departments of the school, namely housekeeping, maintenance, kitchen, administration, finance, and Heads of Sections.
• The remit of the Boarding Coordinator also includes the development of an Extra-curricular program or the boarding students.

Main Responsibilities:

• Ensure a visible and active presence with the boarders in order to develop a relationship
• Reassure parents, especially initially, through regular, scheduled meetings
• Be actively involved in each boarder’s academic, social, and emotional progress
• Along with the Headmaster and Finance department, be responsible for appointing boarding
  supervisors to the team
• Creating a roster of supervision.
• Ensuring that the suitable assigning of rooms and arrangements are done prior to the
  commencement of a scholastic year
• Amending and updating the boarding handbook with relevant information for prospective
  parents and boarding students
• Request, check and file all necessary documentation related to the boarders
• Overseeing the work of the boarding supervisors and meet with them regularly to discuss
  boarding matters to ensure consistency.
• Liaising constantly with the boarding supervisors regarding any updates pertaining to
  boarding students
• Maintaining a constant communication flow with the supervisors on daily/nightly issues that
  may occur
• Establishing a clear understanding with the supervisors of their roles, duties, and
  responsibilities
• Checking in each morning with the night-shift supervisor to help with getting the students
  down to their lessons in a timely manner.
• Checking the rooms of all boarders to make sure they are left in a decent state; making sure
  all AC units are off and rooms are secured.
• Ensuring that when students are unwell, the General Practitioner is informed and proceed as
  per is/her instructions. The parents/legal guardians of the boarders will need to be informed
  and kept in the loop of what is going on.
• Reporting to the appropriate staff members any issues relating to any boarder.
• Liaising with the housekeeping staff for daily chores and any issues that may arise.
• Liaising with the maintenance staff to ensure that the facilities are up to standard and in
  good working order. Report to the Finance department should any damages be noted.
• Informing the Boarding Chef of any food allergies and boarder might have.
• Liaising with the Boarding Chef that boarders are satisfied with the meals and if any changes
  need to be made.
• Inform the Headmaster of serious breaches of discipline or good conduct of any boarder.
• Organising and promoting an extracurricular programme for all boarders. The programme
  should include frequent weekend/mid-term outings/ social events that are age-appropriate
  and occasional team-building activities for the boarding students and supervisors.
• Creating and maintaining an inventory of different extra-curricular contacts and costs should
  a student/parent request a particular activity or hobby.
• Preparing for the next scholastic year in the summer months. Ensuring that students who are
  leaving permanently, leave the room as they found it and those who will be returning, take
  away what they need and leave the essentials.
• Keeping a constant check throughout the ear on the boarding areas and what needs to be
  improved, maintained or repaired before the commencement of a new scholastic year.
• Coordinating the application process for Non-EU students to apply for their residence permit,
  liaising directly with Identita.
• Being on call during night/day should any major issue occur.
• May be required to attend local and/or international fairs relating to Boarding overseas from
  time to time.